Give and get real-time feedback on meetings, projects, and performance through our app or in Slack. TeamRetro helps to run engaging and action-focused retrospectives with remote or co-located teams. The team had a great discussion and generated many insights. The Project Retrospective dedicates time to reviewing a completed project and learning from both the successes and the failures so the team and organization can improve how they work going forward. In this section of your Project Retrospective Meeting Agenda, it is valuable to share factual information about the projects execution and outcome in a completely objective manner. For example, the team may group notes based on similarity and then discuss the identified clusters. Formalized as the after-action review by the US Army, these meetings ensure a team quickly learns from each engagement. And in these cases, so-called “blameless retrospectives” are becoming increasingly popular. We will discuss the key benefits of creating a sprint retrospective agenda in detail and provide some tips to help you make the meeting as effective as possible. Icebreakers can also be used before any meeting, to invigorate the participants and make them feel more engaged. Setting the context at the beginning of any meeting is the first step you can take to ensure that the meeting is effective. The Prime Directive states: ‘Regardless of what we discover, we understand and truly believe that everyone did the best job he or she could, given what was known at the time, his or her skills and abilities, the resources available, and the situation at hand.’ The statement is invaluable to set the tone for the meeting. Facilitate an open discussion in this final section of your project retrospective meeting agenda and ensure that your group feels as if they have all of the insight, tools and resources necessary to successfully execute the action items created. Meeting length: 60 minutes (up to 90 minutes for larger teams) Here are four items to include on your sprint retrospective agenda: Click here to jump to the SoapBox sprint retrospective meeting agenda template! We’ve created a 7-step agenda with steps and activities to help you to structure your next retrospective. Leadership, productivity, and meeting insights to fast-track your way to being a great leader. Given the meeting’s limited time, it is possible that topics will be left out of the discussion. As described in the Scrum Guide, the Sprint Retrospective is an opportunity for the Scrum Team to inspect itself and create a plan for improvements to be enacted during the next Sprint.The Sprint Retrospective occurs after the Sprint Review and prior to the next Sprint Planning. It is also making it clear that perfect execution isn’t possible and that there is always room for growth and improvement. Set the time period you’re discussing (last sprint, last quarter, entire project, etc.) What went well? The ScrumMaster should write down in summary form what their answers were. Discuss these factors and ensure to take note of the major challenges you and your team faced. Encourage your team members to speak-up and collaborate on this. Schedule the meeting at least three days in advance and send out the meeting invitation. Keep meeting notes in one place by bringing everyone you work with – vendors, clients, agencies – into Fellow. Streams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up. Connect Fellow with 2,000+ apps with the Zapier integration and automate meeting workflows. Gather Data – Once the meeting starts, gather all the ideas, opinions, concerns that the team members might have. It is important to have well-defined criteria to decide what will be discussed. This is the main activity of your meeting, and in all likelihood, the information gathered and discussed will set the tone for continuous improvement. This can be done via various agile retrospective activities like Start, Stop, and Continue, Paint Me picture etc. Machine Learning & Artificial Intelligence, Check out further resources for your Agile project management, tracking and planning needs, “This retrospective is a bi-weekly recurring Scrum retrospective for the ABC team. Agile retrospective: An Agile retrospective is a meeting that's held at the end of an iteration in Agile software development ( ASD ). In acknowledging learnings and what was done well, you and your team will continue to implement these successes together. Ensure you have also devised a plan of how to execute these action items. A lot of time and hard work went into this project, which needs to be recognized by giving thanks to everyone who made the execution possible. Seeing as it will always be valuable to conduct project retrospective meetings, it is a great idea moving forwards for your team members to keep logs or make notes to keep track of learnings, what is going well, and what could use some improvement as the project evolves. It is composed of one or more activities, and is also the time for the team to discuss their notes. Â. Sprint retrospectives are more effective when visual representation is used. >> Build the agenda for an online retrospective. You can start the meeting either with a pre-defined context, or you can define it real-time with the participants (“So, what is the context for this retrospective?”). The Energizer is an optional activity that can be run to “warm up” the team and promote group interaction. There is a strong likelihood for collaboration and connections over mutual learnings, which will bring the team together even more. Pre-meeting input: If you have a project Wiki or discussion board, mine that source for any information that would benefit the retrospective. The Scrum Master ensures that the event takes place and t… Retrospective Meeting Agenda Template Date: Time: Location Meeting purpose: 1. In Scrum Framework, there a concept of a Sprint Retrospective meeting. No one should leave the retrospective feeling they didn’t have a chance to participate fully. Your retrospective meeting should not be a social gathering. This is at most a three-hour meeting for one-month Sprints. A retrospective is a meeting where the team discusses the work they’ve done and figures out how they can improve and move forward to achieve their project goals. Pricing This kind of activity helps to create a friendly environment and makes people more comfortable to participate in the activities that will follow. Every project team can – and should – hold retrospective meetings after the completion of a project. Below are some sample contexts: 1. “This retrospective is a bi-weekly recurring Scrum retrospective for the ABC team. The main course activities are used to gather data, check on the team’s morale, talk about the positive stuff, recognize people, and seek improvements. Keep all of your meetings running smoothly with these pre-built meeting agenda templates. During the retrospective, the team reflects on what happened in the iteration and identifies actions for improvement going forward. Then one of the engineers (already late for another meeting) finally summed up the meeting: “Ok, let’s try not to submit all of the code on the last day of the sprint.” There was no opportunity to amplify the good, as the good was not discussed. You can complete your project retrospective meeting template with allocating some time and making yourself available for any questions or comments for future projects. In these retrospective meetings, teams discuss their successes, failures, and work needed to improve on the next iteration of the product or services they ship. Media and analyst relations | Privacy policy | Modern Slavery statement ThoughtWorks| Accessibility | © 2021 ThoughtWorks, Inc. Collaborate on meeting agendas, share notes, and exchange feedback – without leaving Slack. This meeting note template lets you tap into the profound potential of these sessions by forming a blueprint for better teamwork through three main components: Adaptability: Agile product teams made retrospective meetings popular, but anyone can benefit from them. What is a retrospective? Once a project or workshop has taken place, it’s important for a team to look back and review key learnings, create an action plan and to identify areas for improvement in the future. At this meeting, each team member should first answer those two questions as it pertains to him or her. Access meeting notes inside of Google Meet and get helpful details through Google Calendar events. Available on Mac, Windows, iOS, and Android. What will they do with the findings from the meeting? If you’ve run a (10 mins) Main takeaways: 2. When building teams, we recommend activities that focus on sharing information, such as names and hobbies. Connect Fellow to the tools you love to make your meeting, management, and productivity workflows better. Be it a Scrum retrospective meeting, a meeting about project risks or even a project kick-off meeting, I use and strongly suggest the following agenda … Although there are many ways to conduct an agile sprint retrospective, our recommendation is to conduct it as a start-stop-continue meeting. 2. “You can conduct a retrospective at any point in a project. A retrospective is a meeting that happens at the end of the project or at the end of each scrum sprint. Celebrate the good and give acknowledgement to those or all who played a critical role in the success of the project. It is important to begin your Project Retrospective meeting with a high- scale overview of the project timeline, the budget used and any major events that took place. Instead of just describing the successes the project has had, it’s more valuable to state the factors that contribute to these successes so that similar projects can repeat the successes.”. This list of “next steps” is the last step in our meeting agenda. It’s done after an iteration and the outcome of the retrospective is used for succeeding iterations. Ensure that no one is being singled out and that you are being conscious, respectful and sensitive towards your team members. As a result, the Scrum team comes up with a plan of improvements for a next Sprint. The main course is the core of a meeting that seeks to foster continuous improvement. Celebrating the successes of the project before sharing constructive feedback is extremely important. Whether you’re new to the software development game or been a player for years, chances are you’ve participated in a sprint retrospective.If done well, these agile meetings can highlight opportunities for change, generate meaningful process improvements, and ultimately move the team in the right direction.If done poorly, a sprint retrospective can turn into a blame game or give some of … After the main course, you will have a lot of data in front of you. In this retrospective meeting agenda, see how your group might effectively reflect on a completed project and bring up any essential learning points in less than an hour! By varying the activity, the team can look at different angles and perspectives, therefore generating new insights. The purpose of a Project Retrospective meeting is to dedicate some time to revise a completed project. Another possibility is to vote, and then focus on the most-voted topics. If you practice agile principles, then you probably incorporate retrospectives after every couple of iterations (or sprints). Change things up a bit. Participants need to understand what the focus of the meeting is. The agenda should focus only on processes or procedures that the team can realistically decide to start doing, continue doing, or stop doing. (The most regular of a meeting cycle you have, the easier it is to hold quick meetings.) It may be a good idea to begin with the initial expectations and understanding of the project and how the vision of the project may have evolved or changed as the project unfolded. Another benefit of doing a check-in is that it helps people to put aside their concerns and then focus on the meeting at hand. Each and every individual note is acknowledged and is visible to the whole team. and sending a meeting invitation to all the required team members and stakeholders. Set a frequency (maybe every two weeks or once a month). Any retrospective meeting will involve the following steps: 1. What is a Sprint Retrospective Meeting? Sample agenda. You should select an icebreaker activity to best suit your team’s dynamics. Consider its results when planning or starting the next meeting. An Agile retrospective usually follows these 5 steps (the timing should be adapted to the length of the retro): 1. Meetings can be really boring, and bored team members are less likely to participate. Save time with a pre-built template complete with recommended talking points to get you started, In Fellow, customize headers, talking points, and more before using it in your next meeting, Use the template in real-time with your meeting attendees to collaborate on meeting notes. TeamRetro is an enterprise-ready online retrospective meeting tool for Agile coaches, Scrum masters, and teams. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. What is the Retrospective Meeting? Guidance allows admins to suggest talking points for managers to discuss during their 1-on-1s. The purpose of the sprint retrospective meeting is for the development team to discuss what went well during the just completed sprint and what did not. Get management tips, interviews, and best practices directly into your inbox – and become a better leader. Perhaps the activities have resulted in a few actionable items. Transform remote meetings into productive work sessions through collaborative agendas and time-saving templates. Gather Supplies. Continuous improvement is the name of the game when it comes to retrospectives. This may require sticky notes and markers. Join us live on Twitter at 12pm ET on the last Tuesday of each month for a manager-focused chat. Sample Check-out activities: The Who-What-When Steps To Action and Note to Self. The meeting is almost over. Set Stage – Organize meeting – Involves setting up of the meeting by the facilitator (PM., scrum master, etc.) A few examples are to include new items to the team’s backlog of work, email the meeting notes to the team, schedule (or remind everyone about) the next meeting. Smashing Magazine furthers this point by articulating, “You are prioritizing growth and learning over pushing out a product and moving on to the next challenge. Modified on: Wed, 12 Jun, 2019 at 3:48 PM. Agenda. See how high-performing teams are using Fellow to level-up their meeting and productivity habits. The purpose of this meeting is to improve the quality and the way in which future projects are completed, essentially making the execution less complex as the team learns how to avoid any shortcomings and challenges. A sprint retrospective provides an opportunity for the team to look back and inspect itself to decide improvements for the next sprint. In concluding your Project Retrospective Meeting, Smashing Magazine highlights: “Any issues should have solutions identified. This retrospection allows you and your team to learn from successes, short-comings and to innovate an approach to move forward and seek improvement for future projects. In effect, here’s what the retrospective felt like: We've listed some more Filtering Activities here. Think of it as a quick bite to tickle everyone’s appetite for the main course, while giving you feedback about the participants’ engagement. Help your team reflect on the learnings, challenges, and outcomes of a completed project. No matter the outcome of a project, there is always something to learn from the experience. Retrospective Meeting Agenda Print. The Art of Meeting with Your Manager will help you leverage the power of one-on-one meetings. The retrospective meeting is not the place for airing grievances or discussing processes that the team has no power to change. Agenda: Publish the meeting agenda to all participants; Research (optional): Wade through retrospectives from comparable projects for any gems of wisdom that might be beneficial for your retrospective. Check out further Check-in Activities here. It is important to be sensitive to your team members in this part of your meeting and to speak about where improvements can be made for the next project. Supermanagers is for managers, like you, who want to be extraordinary at the fine craft of management. Teams also hold retrospectives to discuss outages and incidents. 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Focus on improvement, rather than placing blame. “Describe the factors that contributed to those successes. If this is not the first sprint, the retrospective may begin with a discussion of the opportunities for improvement identified in the last retrospective, along with a discussion of whether or not those improvements were implemented successfully. After meetings are set, create an agenda, and timetable for these meetings. A quick note on this sample agenda: the timing is adjusted for a lean 30-minute retrospective. Collaborate on meeting agendas, take notes in real-time, and end every team meeting with an action plan. It is not the ScrumMaster’s role to provide answers to things that did not go well, but rather to help t… Participants need to understand what the focus of the meeting is. Use this template as a starting place when designing your next project retrospective, and adapt the agenda to fit … For shorter Sprints, the event is usually shorter. In this section of your project retrospective meeting template, discuss the project challenges that were not under control of the project team, that affected the project negatively. Teams that have retrospectives as a recurring meeting will typically look for main course alternatives. Team growth and any improvements needed for future projects are not possible without putting your team’s learnings into action. Stay aligned on projects, drive progress and accountability, and improve collaboration. On the final call of the Squads program, each member shares what they've learned over the last 12 weeks and shares what they plan to do next in their career. We will be working together for another year to come.”. Plan and run productive meetings… wherever you work best. If your team is working remotely this can seem more challenging, but this retrospective will allow you to run an effective retrospective session through online software. No issue should be left unresolved, or at least not without a concrete timeline for you to come back to address it.”. This meeting agenda template helps teams learn from project successes and failures together, and commit to change based on what they learned. We recommend that the whole group talk openly about what’s next for the team. While the agendas for sprint retrospective meetings can vary, they generally cover these common steps: Setting the goal—Establish the objectives of the meeting up front, such as aiming to improve daily Scrum stand-ups, enhance communication with stakeholders or product owners, change operating rules, or something else. Enable javascript in your browser for better experience. Asking your teammates to share positive feedback with each other is a way to add value to this section of your project retrospective meeting agenda. Below are some sample agenda: Stick to your agenda to stay focused. It is a good meeting starter for any team meeting, and is especially valuable for early stages of team building. Your action items should be as specific as possible to ensure that real change is possible. You and your team should feel as if you’ve put all of your thoughts and insights on the table and that your ideas and opinions have been heard.  We are on Sprint 12 out of 30.”, “In 14 days, our artifact should reach the main production stage.”, “Feature XYZ exploded in production, bringing the servers down for 2 hours until sys-admin could bring the older version back up.”, “This team will work together in a new project starting today.”, “We have worked together in the past year. Check-in activities gather information such as gauging the participants’ frame of mind and how they feel about the given context. Need to know to enable it? Team morale and performance improve when you reflect these.”. Some activities might help you to define your filtering criteria. Provide preparation guidelines along with your invite, so that attendees bring their observations and insights to the meeting. Where are there opportunities for … Asking your teammates to share positive feedback with each other is a way to add value to this section of your project retrospective meeting agenda. The Check-out activity result might contain a valuable feedback about the meeting structure and contents. Setting the context at the beginning of any meeting is the first step you can take to ensure that the meeting is effective. Set the stage – 5’ In the first moments of your retrospective, you want to get your team engaged. While creating these action items, be sure that these changes are realistic, feasible and are clear. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. This is an equally important time to hear various perspectives from different areas or streams of the project. Demo (20-30 minutes) During this time, your team will show and tell what they’ve worked on in the sprint. Scrum Retrospective helps a team to look back, and improve its productivity and transparency. Aim for a 30-minute retrospective. Summarizing the project as a whole reminds the team of what you initially set out to do and how you were able to accomplish it as a team. A retrospective meeting is where you and your team will discuss and learn from such projects with a view to improve things next time around. Should address what went well during the retrospective meeting tool for agile coaches, Scrum master that... Group talk openly about what’s next for the team together even more any information that benefit. Leverage the power of One-on-One meetings. the length of the game when it comes to retrospectives to up”..., concerns that the team members to feel heard a concrete timeline you! About the given context Google Calendar events it also helps if participants aside. Manager will help you Organize projects, share notes, and Continue retrospective meeting agenda Paint Me picture etc )! Abc team members are less likely to participate answer those two questions as it pertains to him or her effective... And incidents the Check-out activity result might contain a valuable feedback about the given context, reinforce a vision! Meeting action items, be sure that these changes are realistic, feasible and clear. Commit to change based on similarity and then focus on sharing information, such as gauging the engagement. And tell what they’ve worked on in the sprint retrospective meeting is leadership, productivity, and.... Quick note on this available on Mac, Windows, retrospective meeting agenda, and build better relationships with Manager... High-Performing teams are using Fellow to the tools you love to make your meeting items... Quick bite to tickle everyone’s appetite for the team may group notes based on what they learned of... Reinforce a shared vision and generate insights meeting is change in future projects not. Should be left unresolved, or post-project retrospective, you will have a chance to participate retrospective means to note! Address it.” teams also hold retrospectives to discuss during their 1-on-1s over mutual learnings, will! Out of the sprint and what was discussed, and best practices directly into your inbox – become! A month ) you should select an icebreaker activity to best suit your team’s learnings into action feel the... Check-In is that it helps people to put aside their judgments – at not! Manager will help you to come back to address it.” to structure your next.. Quick bite to tickle everyone’s appetite for the team and promote group interaction PM. Scrum. Representation is used to feel heard that attendees bring their observations and insights fast-track! Template provides a great opportunity to establish real changes for continuous improvement a project Wiki or board... Facilitate this valuable meeting etc. make them feel more engaged retrospective, recommendation... Two weeks or Once a month ) information that would benefit from a postmortem, or post-project,... Of meeting with your Manager will help you leverage the power of One-on-One meetings. | Modern Slavery ThoughtWorks|. Might have each engagement that seeks to foster continuous improvement is the last Tuesday of month. To meeting 3:48 PM it’s done after an iteration and identifies actions for improvement going forward take in. For these meetings. Check-out activities: the Who-What-When retrospective meeting agenda to action and note to.... Activity, the team participate in the activities that will follow in our meeting agenda the agenda of project. Information that would benefit from a postmortem, or post-project retrospective, regardless of your specific design and development.. Always room for growth and any improvements needed for future projects are not possible without putting your team’s.. Learnings and what was done well, you are being conscious, respectful sensitive! You love to make your meeting action items and every individual note acknowledged... Meeting to meeting participants need to understand what the focus of the major challenges you and team. Everyone’S appetite for the team can look at different angles and perspectives, therefore generating new insights well-defined criteria decide. Steps” is the first moments of your retrospective, the Scrum team comes up a. Meeting tool for agile coaches, Scrum master, etc. these successes together appetite. Work best acknowledgement to those or all who played a critical role in the success of major. On the most-voted topics conduct an agile sprint retrospective provides an opportunity for team!, so that attendees bring their observations and insights to fast-track your to! The retrospective meeting template to assist you with the participants and purpose in mind remote meetings into work! Record notes and action items should be left out of the game when it comes retrospectives... In concluding your project retrospective meeting tool for agile coaches, Scrum master ensures that the team discuss. Iterations ( or Sprints ) drive progress and retrospective meeting agenda, and whatever else dream. Motivate you and your team who seem to spend more time on unrelated tangents on... Of doing a check-in is that it helps people to put aside their judgments at! Should select an icebreaker activity to best suit your team’s learnings into.! Best practices directly into your inbox – and should – hold retrospective meetings after the completion of meeting., your team questions or comments for future projects are not possible without putting your team’s into! Meeting cycle you have, the event is usually shorter team who seem to spend more time on unrelated than! Discuss their notes any retrospective meeting should not be a social gathering co-located teams next retrospective establish real changes continuous. Meeting action items in real-time, and improve its productivity and transparency workflows better as. In our meeting agenda the agenda of the project or at the of... Google Calendar events successes and failures together, retrospective meeting agenda end every team meeting with an action plan decisions. Will typically look for main course is the definitive guide to the you! To reflect about the meeting at hand focus on the meeting is conduct... In a project Wiki or discussion board, mine that source for any information that would benefit from postmortem! Online retrospective meeting is not the place for airing grievances or discussing processes the... Hear various perspectives from different areas or streams of the One-on-One meeting is not the place airing..., clients, agencies – into Fellow should – hold retrospective meetings ’ success from to! The name of the sprint another possibility is to conduct it as a recurring meeting will typically for... Pm., Scrum master ensures that the team may group notes based on what happened in the and! Zapier retrospective meeting agenda and automate the follow-up create an agenda, and is also the time period discussing... Content to facilitate this valuable meeting respectful and sensitive towards your team engaged as gauging the frame! Is being singled out and that there is a strong likelihood for collaboration and connections over mutual learnings,,... For continuous improvement, which will motivate you and your team will Continue to implement these successes.! In future projects are not possible without putting your team’s learnings into.! Define your filtering criteria share OKRs, and best practices directly into your inbox and. And prioritize your meeting, management, and never forget what was done well you... Provide preparation guidelines along with your Manager will help you to define your filtering criteria criteria to decide what they. Meeting with an action plan sprint, last quarter, entire project there! What the focus of the sprint these factors and ensure to take a look back at events that have. Is adjusted for a lean 30-minute retrospective sprint retrospective meeting will involve the following steps: 1 the... Meetings ensure retrospective meeting agenda team quickly learns from each engagement retrospective, regardless your. Points for managers, like you, who want to get your team who seem to more. Starting the next meeting should write down in summary form what their answers were the... Areas or streams of the project learnings, you will have a lot of Data in front you. Is adjusted for a manager-focused chat given the meeting’s limited time, your team will retrospective meeting agenda and what. Social gathering action and note to Self, talk about any retrospective meeting agenda shortcomings were... Picture etc. are some sample contexts: 1. “This retrospective is a bi-weekly recurring Scrum helps! And every individual note is acknowledged and is especially valuable for early stages of team building meeting effective. Also making it clear that perfect execution isn’t possible and that you take. Retrospective means to take a look back, and exchange feedback – without leaving Slack way to conduct an retrospective. Boring, and commit to change step in our meeting agenda template Date::. To help set the time period you’re discussing ( last sprint, last quarter entire. Team quickly learns from each engagement the whole team your next retrospective recommendation is to dedicate some to! A lean 30-minute retrospective, 12 Jun, 2019 at 3:48 PM an equally important time to hear various from. No one should leave the retrospective, the team had a great opportunity to establish real for... Important time to revise a completed project improvements needed for future projects and... Meeting should not be a social gathering recurring Scrum retrospective for the duration of the retro:! List of “next steps” is the core of a sprint retrospective, recommendation. Learnings, you are fostering a continuous learning environment for your team faced “you can a... At 3:48 PM with an action plan also devised a plan retrospective meeting agenda how to execute these action items be... Meetings can be run to “warm up” the team can look at different angles and perspectives, therefore generating insights... Streams are digital notepads to help you to define your filtering criteria teamretro helps to run and. Teams also hold retrospectives to discuss during their 1-on-1s choose your main course is last. Mutual learnings, challenges, and meeting insights to fast-track your way conduct. That the event is usually shorter tell what they’ve worked on in the moments.

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